Step-by-step roadmap for registering as a defense contractor. Everything you need from SAM.gov to CAGE codes to DCAA compliance.
Registration Roadmap
| Step | What To Do | Timeline | Cost |
|---|---|---|---|
| 1 | Obtain DUNS/UEI Number (Dun & Bradstreet) | 1-2 days | Free |
| 2 | Register for CAGE Code (via SAM.gov) | Immediate (with SAM) | Free |
| 3 | Determine NAICS Codes (primary and secondary) | 1 day | Free |
| 4 | Complete SAM.gov Registration | 1-2 weeks | Free |
| 5 | Verify Small Business Size Standards (if applicable) | 1 day | Free |
| 6 | Set Up DCAA-Compliant Accounting System | 1-3 months | $5K-25K |
| 7 | Obtain Facility Security Clearance (if needed) | 6-18 months | $10K-50K+ |
| 8 | Register in Procurement Technical Assistance Center | 1 day | Free |
SAM.gov Registration Requirements
To register in the System for Award Management (SAM), you’ll need:
- DUNS Number / Unique Entity ID (UEI)
- Tax ID Number (EIN)
- Banking information (for electronic funds transfer)
- Company’s legal business name and DBA (if different)
- Physical address and mailing address
- NAICS codes (primary and all applicable secondary codes)
- Business type and ownership information
- Points of contact (both administrative and electronic business)
- Certifications and representations (extensive questionnaire)
DCAA Accounting System Requirements
Defense Contract Audit Agency (DCAA) requires specific accounting practices:
- Timekeeping: Daily time records, approved by supervisor, segregating direct/indirect time
- Job Costing: Ability to track costs by contract, task order, and CLIN
- Indirect Rate Structure: Properly segregated pools (fringe, overhead, G&A, etc.)
- Chart of Accounts: Sufficient detail to support government audits
- Labor Distribution: Systematic method for charging labor to contracts
- Unallowable Costs: System to identify and segregate unallowable costs
Download our DCAA Compliance Checklist: Free PDF guide
Facility Security Clearance (FCL)
Required if your contract will involve access to classified information:
- Submit SF-328 (Certificate Pertaining to Foreign Interests)
- Identify Facility Security Officer (FSO) – must obtain personnel clearance
- Defense Counterintelligence and Security Agency (DCSA) reviews application
- Site survey conducted
- FCL granted (or denied)
Timeline: 6-18 months
Cost: $10,000-$50,000+ (clearances, facilities, procedures)
Need expert guidance? Schedule a consultation with our defense contracting specialists.